DATA
PRIVACY NOTICE
The
Parochial Church Council (PCC) of the ecclesiastical parish of Walthamstow, St
Peter-in-the-Forest
1.
Your personal data – what is it?
Personal data relates to a living individual who can be identified
from that data. Identification can be by
the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing
of personal data is governed by the General Data Protection Regulation (the
“GDPR”).
2.
Who are we?
The PCC of St Peter-in-the-Forest, Walthamstow, is the data
controller (contact details below). This
means it decides how your personal data is processed and for what purposes.
3. How do
we process your personal data?
The PCC of St Peter-in-the-Forest, Walthamstow complies with its
obligations under the “GDPR” by keeping personal data up to date; by storing
and destroying it securely; by not collecting or retaining excessive amounts of
data; by protecting personal data from loss, misuse, unauthorised access and
disclosure and by ensuring that appropriate technical measures are in place to
protect personal data.
We subscribe to the services of ChurchDesk, church management
software which allows us to fulfil all of our processing of personal data in a
GDPR-compliant manner.
We use your personal data for the following purposes:
-
·
To
administer records of users and partners*
·
To
manage our employees and volunteers;
·
To administer events and
activities taking place across the parish, most especially those in our two public
buildings, the parish church (of St Peter-in-the-Forest) and the Peterhouse
Church & Community Centre;
· To maintain our own accounts and
records
(including the processing of Gift Aid applications);
·
To inform you of news, events, activities and services taking
place across the parish;
·
To share your contact details with the (Chelmsford) Diocesan Office
so they can keep you informed about news in the diocese and events, activities
and services that will be occurring in the diocese and in which you may be
interested.
4. What
is the legal basis for processing your personal data?
· Explicit consent of the data subject so that we can keep you
informed about news, events, activities and services and keep you informed
about diocesan events.
·
Processing is necessary for
carrying out legal obligations in relation to Gift Aid or under employment,
social security or social protection law, or a collective agreement;
· Processing is carried out by a not-for-profit body provided: -
o the processing relates only to users and partners or former users
or partners (or those who have regular contact with it in connection with those
purposes); and
o there is no disclosure to a third party without consent.
5.
Sharing your personal data
Your personal data will be treated as strictly confidential and
will only be shared with other users and partners of the parish resources in
order to carry out a service to other parish users and partners or for purposes
connected with the church. We will only
share your data with third parties outside of the parish with your consent.
6.
How long do we keep your personal
data?
We keep data in accordance with the guidance set out in the guide
“Keep or Bin: Care of Your Parish Records” which is available from the Church
of England website.
Specifically, we retain electoral roll data while it is still
current; gift aid declarations and associated paperwork for up to six years
after the calendar year to which they relate; and parish registers (baptisms,
marriages, funerals) permanently.
7. Your
rights and your personal data
Unless subject to an exemption under the GDPR, you have the
following rights with respect to your personal data: -
·
The right to request a
copy of your personal data which The PCC of St Peter in-the-Forest, Walthamstow
holds about you;
·
The right to request
that The PCC of St Peter in-the-Forest, Walthamstow corrects any personal data
if it is found to be inaccurate or out of date;
·
The right to request
your personal data is erased where it is no longer necessary for The PCC of St Peter
in-the-Forest, Walthamstow to retain such data;
·
The right to withdraw
your consent to the processing at any time
·
The right to request
that the data controller provide the data subject with his/her personal data and
where possible, to transmit that data directly to another data controller,
(known as the right to data portability), (where applicable) [Only applies where the processing is based
on consent or is necessary for the performance of a contract with the data
subject and in either case the data controller processes the data by automated
means].
·
The right, where there
is a dispute in relation to the accuracy or processing of your personal data,
to request a restriction is placed on further processing;
·
The right to object to
the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the
performance of a task in the public interest/exercise of official authority);
direct marketing and processing for the purposes of scientific/historical
research and statistics].
·
The right to lodge a
complaint with the Information Commissioners Office.
8. Further processing
If we wish to
use your personal data for a new purpose, not covered by this Data Privacy
Notice, then we will provide you with a new notice explaining this new use
prior to commencing the processing and setting out the relevant purposes and
processing conditions. Where and whenever necessary, we will seek your prior
consent to the new processing.
9. Contact Details
To
exercise all relevant rights, queries or complaints, please in the first
instance contact the PCC Secretary at the Parish
Office, Peterhouse Centre, 122 Forest Rise, Walthamstow, London E17 3PW; email spitfe17@gmail.com;
telephone number 020 8509 1811.
*Explanatory Note:
Throughout this Data Privacy Notice, we have used the
term “users and partners” to denote all those kinds of persons and purposes
whose engagement with the life of this parish church may involve the exchange
of personal data.
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