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The parish church
of St Peter-in-the-Forest, Walthamstow has recently been awarded a £1,370,000 Heritage
Lottery Grant to support its £1,880,000 project to deliver its ambitious and
creative project, ‘St Peter’s: A Unique Forest Church’: the project will help
remove this Grade II Listed building from the Historic England At-Risk register,
and open up exciting new uses of both building and its grounds.
As such we are seeking
tenders from interested project managers to help deliver the capital phase of
this project.
St Peter-in-the-Forest is an historic,
Victorian church built by John Shaw Jr in 1840, and extended in 1887, and
located in the protected ancient Epping Forest, a short journey away from the
Olympic Park and the new communities of East London. It sits within part of
Epping Forest, affording it a unique location and aspect. Its forest setting
also offers a diversity of opportunities for community engagement with not only
the built and cultural heritage, but also the natural heritage of the
surrounding churchyard and ancient forest.
The project will correct
serious structural damage and will restore the west end of the church to its
1880s look. New facilities and a
remodelled interior will create three flexible community spaces on two floors.
These spaces will offer better facilities for worship and activities based
around acting, filmmaking, arts, crafts, and forest activities. The facility will also feature a community
café, be able to be rented for community activities and for the provision of an
annual festival, the ‘Forestival’. The Church graveyard will be enhanced with
new paths and facilities from which forest activities can be undertaken.
Applications must be submitted in PDF format via email to stpeterforestvicar-main@yahoo.co.uk and be no longer than 2000 words
long. The submission should identify:
·
A main
contact for the project.
·
Relevant
CVs for all individuals proposed as part of a consultancy team: these CVs
should include details of similar experiences and how they correspond to the
key responsibilities and person specification below given in our particulars
·
Your
approach to Project Management
A full Consultant’s brief is attached
Applications
need to be submitted by 5:00pm on 9th November 2018
‘ST PETER’S: A UNIQUE FOREST CHURCH’ PROJECT
Project
Delivery Manager
CONSULTANT’S BRIEF
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Contracting organisation: St Peter-in-the-Forest Parochial Church Council Reporting to: St
Peter-in-the-Forest Project Board
Responsible for: Project
Management
Contract type: RICS
Short form of Consultant Appointment (or similar)
Project Duration: November
2018 – March 2020
BACKGROUND
St Peter-in-the-Forest church is Grade II Listed and located in the Wood
Street Ward of the London Borough of Waltham Forest, in the heart of the E17
postcode area. It sits literally within part of Epping Forest,
affording it a unique location
and aspect. Built in 1840 as a chapel of ease to St Mary's Church,
Walthamstow, it was extended in 1887 to accommodate an increasing population. Over the years,
the church has undergone a number of alterations not least the 1930s restoration by Travers
and those forcibly incurred after blast damage in 1945 and a fire in 1975. Following
the success of a Heritage
Lottery Fund delivery stage bid, the parish is improving and expanding the church building to secure its long-term
future, see increased community engagement and greater use, and generate
increased revenue streams. These works will comprise both restoration and
re-ordering of the interior with a total cost of over £1 million
SUMMARY OF ROLE
As the project delivery manager, you will take overall
responsibility for the successful initiation, planning, execution, monitoring,
controlling and closure of the project ensuring its smooth operation.
KEY RESPONSIBILITIES
The role of
project delivery manager consists of but is not limited to:
a)
Overall
•
Agree project objectives with
the client.
•
Provide advice on the
management of the project.
•
Organise the various
professional consultants working on the project.
•
Ensure risk assessments are
carried out.
•
Make sure that all the aims of
the project are met.
•
Make sure the quality standards
are met.
•
Maintain systems to keep track
of people and progress.
•
Manage the processes of
recruiting specialists and contractors.
•
Monitor specialists’ and
contractors’ work.
•
Work with the PCC Treasurer,
overseeing the project’s accounting, costing and payments.
b) Client Support
•
Prepare a Project Plan with the
Project Team, defining roles and responsibilities for all parties involved.
Update the plan as necessary.
•
Attend Project Board meetings
when required.
•
Ensure that the Project Team
has appropriate information relating to the construction works and that they
are aware of any decisions required by the Project Board.
•
Prepare and issue a Project
Status Report for the benefit of the Project Board on a quarterly basis in a
format to be agreed.
•
Prepare and maintain
Construction Works programme.
•
Assist the Project Board in
establishing a decision-making framework that will mitigate delays and
additional costs.
•
Assist the Project Board in
preparing public communications regarding the construction works, and support
liaison with parishioners.
•
Complete and submit project
progress and payments reports as required by
HLF.
•
Assist the Client in preparing
information for funders and primary stakeholders, e.g. grant draw down documentation.
c) Project Team
•
Convene, chair and ensure
project meetings are minuted.
•
Support the Contract
Administrator and advise the Project Board of any issues.
•
Issue instructions, on behalf
of the Project Board, to the Project Team.
•
Check applications for payment
from the team and recommend payments to the Parochial Church Council.
•
Monitor the performance of the
team and reporting any issues to the Project
Board
•
Monitor the preparation of
production drawings, detailed specifications and tender documentation.
•
Oversee and monitor the
discharging of conditions under Planning Permission or Listed Building Consent.
d) Construction Works
•
Prepare and maintain a Risk
Register and Issues Log for the construction
works.
•
Monitor Construction Works cash
flow in consultation with the QS.
•
Implement Change Control
procedures with build contractors, reporting to the Client regularly.
•
Review certificates,
qualifications and licences of build contractors and sub- contractors to ensure
compliance with all relevant legislation and best practice in the construction industry.
•
Review insurance arrangements
of build contractors and sub-contractors to ensure these meet contract requirements.
•
Attend meetings and visit site
to properly progress the works to
ensure the successful completion of the project and mitigate any delays or
additional costs.
•
In conjunction with the
architect and quantity surveyor, advise on and support the Project Board in the
procurement of construction contractors and
suppliers.
•
Agree detailed Construction
Works programme and decision gateways with all
contractors.
•
Establish disputes resolution
process and assist in resolution where necessary.
•
Together with the architect,
monitor the fabrication of off-site components.
•
Oversee the production of the
Construction Health & Safety Plan (Undertaken by the CDM Coordinator).
e) Commissioning
& Hand Over
•
Monitor testing and
commissioning programme.
•
Together with the project team,
evaluate and agree measures to overcome any test failures.
•
Check hand over reports and certifications.
•
Determine Operation and
Maintenance Manual requirements with the Client.
•
Ensure Client is provided with
Health and Safety file.
All organisations must put forward
an individual or team who possess the following:
• Direct experience
of an HLF capital project
• Proven project
management experience demonstrating the ability to coordinate complex projects
through development, design and construction on time and on budget
• Understanding of construction and contractual building
issues. An appreciation of the issues
relating to works on Listed Buildings will also be essential
• A creative,
solution-focused approach
• High level of
organizational skills, and excellent communication skills
• Strong financial
management skills
• Evidence of
working on listed buildings with conservation
plans
• Evidence of
strong negotiating, diplomacy and conflict-resolution skills
• Proven ability
to deal successfully with a number of different constituencies, including HLF, board members, building & design
professionals and contractors
• Knowledge of
procurement process
• Ability to manage
multiple priorities and multiple stakeholders
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