Showing posts with label projects. Show all posts
Showing posts with label projects. Show all posts

Thursday, 26 March 2020

ST PETER-IN-THE-FOREST, WALTHAMSTOW - COVID-19 ADJUSTMENTS - UPDATE #3


This is UPDATE #3 (26/03/2020) regarding our response across the Parish of St Peter-in-the-Forest, Walthamstow, to the COVID-19 virus pandemic.

Our aim in issuing these updates is to reassure parishioners that we are taking every step to ensure the safety and wellbeing of all our parishioners and neighbours.
We continue to follow the advice given by the Church of England nationally, and also locally from the Diocese of Chelmsford, and also from HM Government and the NHS/Public Health England.
These updates will be issued as necessary.

Worship
In light of the Government guidance around non-essential contact, the Bishop of Chelmsford, in partnership with Bishops in other Dioceses, has directed that as of 6pm on Sunday 22 March 2020
ALL CHURCHES (BUILDINGS) ARE NOW CLOSED
 in Chelmsford Diocese until further notice.

Following the Prime Minister’s directing of a national LOCKDOWN, Marriages and Baptisms are suspended; Funerals may continue but with different arrangements being put in place. Please contact the Parish Office via email (spitfE17@gmail.com) or the Vicar on 07871584997 for more information.

Morning Prayer is being livestreamed by the Vicar, on our Facebook Page, each day (Monday through Saturday), 9.30am. 
Evening Prayer and Night Prayer are also being offered most evenings, courtesy of Bernard Eaton (LLM) and Sally Holman (LLM-in-formation)
Sunday Parish Eucharist is being livestreamed at 10.00am, each Sunday whilst these social restrictions obtain.
If you cannot join the prayers live, they can be viewed from the archive.

All are welcome. All the time…


Prayer
All parishioners are encouraged to use the prayer resources of the Church of England each day:
Or
Information about Spiritual Communion may be found here:
Or



Ministries and Activities
All of our different ministries, activities, and classes are also suspended with immediate effect, until further notice.

The Parish Office
The Parish Office is now closed but email messages will continue to be picked up until further notice. There may be a delay in responding to telephone messages. The Parish office email address is spitfE17@gmail.com
The Vicar can be reached more directly at vicar@stpeterintheforest.org

Pastoral Care
Various folk are making themselves available to help support those who are ill or self -isolating in appropriate ways. Please do contact the Parish Office or the Vicar if you would like support or help.
Please also contact the Parish Office if you would like to be put in touch with a member of our congregations and do not have their contact details. We may be able to contact them on your behalf and gain their consent to share their contact details.
For Last Rites, ministry around the time of death, and any guidance on drawing up funeral plans, please contact the Vicar in the first instance on 07871584997 or vicar@stpeterintheforest.org.  The Vicar is also able to keep any funeral plans securely on file in the Parish Office.
Death is a natural part of life and it is good for all of us to think about this and to plan for it.  Surviving relatives can also be enormously grateful for any plans that their lost loved ones have already kindly put in place.

Governance
The Ministry team have put together a Contingency Plan for the Parish which has now been approved by the PCC Standing Committee, so that we know who is responsible for each part of parish life and who takes over in the event of illness. This plan is made up of a detailed document that covers the areas of infrastructure, communication, worship, pastoral care, community activity and finance. The Standing Committee and PCC is continuing to operate effectively with decisions being taken electronically and meetings taking place online.

Peterhouse Centre
The Centre is now wholly closed, except in exceptional circumstances (as it may obtain to the care of key workers and their families, or in matters concerning major emergency contingency).

Community Information
Please remember to check on the wellbeing of your neighbours, and any people who are particularly vulnerable at this time and please help us to do the same.

Financial Information
The Parish has recently taken steps to minimise all but necessary expenditure while our services and regular activities are not running. However, we do have significant fixed expenses to cover and if you would like to support the Parish at this time, we are grateful to accept donations to help us meet our financial obligations.
Donations can be made by one-off bank transfers, or by setting up a standing order.
The parish’s current account details are as follows:
Name of Bank: The Co-operative Bank
Address of Bank: PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT
Account Name: PCC of St Peter in the Forest Walthamstow
Sort Code: 08-92-99
Account Number: 65621822

APCM and Electoral Roll Revision
More information will be shared as soon as it has been received from the Diocese.

Communications
We will communicate to parishioners via these bulletins, through social media channels (Facebook, Twitter and Facebook), through the Vicar’s Blog (http://e17churchintheforest.blogspot.com/) and through paper notices on our church doors and noticeboards.
We are also working, at speed, to create and launch a new parish website.  We will inform you when this is live and operational…

More information
The Standing Committee and the PCC of St Peter-in-the-Forest will respond quickly and decisively to this rapidly changing situation.
We are very blessed in having such strong support from our dedicated Staff Team, Volunteers, Church Wardens, PCC and Congregations.

Fr Paul Trathen, Vicar, St Peter-in-the-Forest, Walthamstow

26th March 2020

  


Prayer

A prayer about the Coronavirus outbreak:

Keep us, good Lord,
under the shadow of your mercy
in this time of uncertainty and distress.
Sustain and support the anxious and fearful,
and lift up all who are brought low;
that we may rejoice in your comfort
knowing that nothing can separate us from your love
in Christ Jesus our Lord. Amen.

For those in isolation:

God of compassion,
be close to those who are ill, afraid or in isolation.
In their loneliness, be their consolation;
in their anxiety, be their hope;
in their darkness, be their light;
through him who suffered alone on the cross,
but reigns with you in glory,
Jesus Christ our Lord. Amen.


For those who are ill:

Merciful God,
we entrust to your unfailing and tender care,
those who are ill or in pain,
knowing that whenever danger threatens
your everlasting arms are there to hold us safe.
Comfort and heal them,
and restore them to health and strength;
through Jesus Christ our Lord. Amen.

For hospital staff and medical researchers:

Gracious God,
give skill, sympathy and resilience
to all who are caring for the sick,
and your wisdom to those searching for a cure.
Strengthen them with your Spirit,
that through their work many will be restored to health;
through Jesus Christ our Lord. Amen.



A Prayer for when you can’t get to church:

Lord Jesus Christ, you said to your disciples, ‘I am with you always’.
Be with me today, as I offer myself to you.
Hear my prayers for others and for myself,
and keep me in your care.
Amen.

A prayer for the World:

God of love and hope,
You made the world and care for all creation.
But the world feels strange right now.
The news is full of stories about Coronavirus.
Many people are anxious because of it.
Many people are anxious that they might get ill.
Many people are anxious about their family and friends.
Be with them in their worries and help them to find some peace.
We pray for the doctors and nurses and scientists who are working to discover the right medicines to give hope to those who are ill.
Thank you that even in these strange and worrying times, you are with us.
Help us to look for the signs of your goodness and love towards us. Amen.

Tuesday, 16 April 2019

Annual Report & Accounts for St Peter-in-the-Forest (2018)

Dear friends, near and far,

2018 was a remarkable year in the life of our parish - so many blessings, and just a few challenges!

Our Annual Report & Accounts is now published, ahead of our Annual Parochial Church Council (APCM), which takes place on Sunday 28 April 2019, 12.00pm, in the Hall at our Peterhouse Church & Community Centre.

You can read the Annual Report, here...

Monday, 22 October 2018

Tender Opportunity for a Project Delivery Manager



THE ECCLESIASTICAL PARISH OF
ST PETER-IN-THE-FOREST
WALTHAMSTOW

A UNIQUE FOREST CHURCH



 


The parish church of St Peter-in-the-Forest, Walthamstow has recently been awarded a £1,370,000 Heritage Lottery Grant to support its £1,880,000 project to deliver its ambitious and creative project, ‘St Peter’s: A Unique Forest Church’: the project will help remove this Grade II Listed building from the Historic England At-Risk register, and open up exciting new uses of both building and its grounds.

As such we are seeking tenders from interested project managers to help deliver the capital phase of this project.

St Peter-in-the-Forest is an historic, Victorian church built by John Shaw Jr in 1840, and extended in 1887, and located in the protected ancient Epping Forest, a short journey away from the Olympic Park and the new communities of East London. It sits within part of Epping Forest, affording it a unique location and aspect. Its forest setting also offers a diversity of opportunities for community engagement with not only the built and cultural heritage, but also the natural heritage of the surrounding churchyard and ancient forest.

The project will correct serious structural damage and will restore the west end of the church to its 1880s look.  New facilities and a remodelled interior will create three flexible community spaces on two floors. These spaces will offer better facilities for worship and activities based around acting, filmmaking, arts, crafts, and forest activities.  The facility will also feature a community café, be able to be rented for community activities and for the provision of an annual festival, the ‘Forestival’. The Church graveyard will be enhanced with new paths and facilities from which forest activities can be undertaken.

Applications must be submitted in PDF format via email to stpeterforestvicar-main@yahoo.co.uk and be no longer than 2000 words long.  The submission should identify:

·         A main contact for the project.
·         Relevant CVs for all individuals proposed as part of a consultancy team: these CVs should include details of similar experiences and how they correspond to the key responsibilities and person specification below given in our particulars
·         Your approach to Project Management


A full Consultant’s brief is attached

Applications need to be submitted by 5:00pm on 9th November 2018



‘ST PETERS: A UNIQUE FOREST CHURCH’ PROJECT

Project Delivery Manager


CONSULTANT’S BRIEF


Contracting organisation:         St Peter-in-the-Forest Parochial Church Council Reporting to:                                               St Peter-in-the-Forest Project Board

Responsible for:                         Project Management
Contract type:                            RICS Short form of Consultant Appointment (or similar) Project Duration:                                    November 2018 – March 2020
BACKGROUND
St Peter-in-the-Forest church is Grade II Listed and located in the Wood Street Ward of the London Borough of Waltham Forest, in the heart of the E17 postcode area. It sits literally within part of Epping Forest, affording it a unique location and aspect.  Built in 1840 as a chapel of ease to St Mary's Church, Walthamstow, it was extended in 1887 to accommodate an increasing population. Over the years, the church has undergone a number of alterations not least the 1930s restoration by Travers and those forcibly incurred after blast damage in 1945 and a fire in 1975. Following the success of a Heritage Lottery Fund delivery stage bid, the parish is improving and expanding the church building to secure its long-term future, see increased community engagement and greater use, and generate increased revenue streams. These works will comprise both restoration and re-ordering of the interior with a total cost of over £1 million
SUMMARY OF ROLE
As the project delivery manager, you will take overall responsibility for the successful initiation, planning, execution, monitoring, controlling and closure of the project ensuring its smooth operation.

KEY RESPONSIBILITIES
The role of project delivery manager consists of but is not limited to:

a)  Overall

    Agree project objectives with the client.
    Provide advice on the management of the project.
    Organise the various professional consultants working on the project.
    Ensure risk assessments are carried out.
    Make sure that all the aims of the project are met.
    Make sure the quality standards are met.
    Maintain systems to keep track of people and progress.
    Manage the processes of recruiting specialists and contractors.
    Monitor specialists’ and contractors’ work.
    Work with the PCC Treasurer, overseeing the project’s accounting, costing and payments.

b)  Client Support

    Prepare a Project Plan with the Project Team, defining roles and responsibilities for all parties involved. Update the plan as necessary.
    Attend Project Board meetings when required.
    Ensure that the Project Team has appropriate information relating to the construction works and that they are aware of any decisions required by the Project Board.
    Prepare and issue a Project Status Report for the benefit of the Project Board on a quarterly basis in a format to be agreed.
    Prepare and maintain Construction Works programme.
    Assist the Project Board in establishing a decision-making framework that will mitigate delays and additional costs.
    Assist the Project Board in preparing public communications regarding the construction works, and support liaison with parishioners.
    Complete and submit project progress and payments reports as required by HLF.
    Assist the Client in preparing information for funders and primary stakeholders, e.g. grant draw down documentation.

c)  Project Team

    Convene, chair and ensure project meetings are minuted.
    Support the Contract Administrator and advise the Project Board of any issues.
    Issue instructions, on behalf of the Project Board, to the Project Team.
    Check applications for payment from the team and recommend payments to the Parochial Church Council.
    Monitor the performance of the team and reporting any issues to the Project Board
    Monitor the preparation of production drawings, detailed specifications and tender documentation.
    Oversee and monitor the discharging of conditions under Planning Permission or Listed Building Consent.

d)  Construction Works

    Prepare and maintain a Risk Register and Issues Log for the construction works.
    Monitor Construction Works cash flow in consultation with the QS.
    Implement Change Control procedures with build contractors, reporting to the Client regularly.
    Review certificates, qualifications and licences of build contractors and sub- contractors to ensure compliance with all relevant legislation and best practice in the construction industry.
    Review insurance arrangements of build contractors and sub-contractors to ensure these meet contract requirements.
    Attend meetings and visit site to properly progress the works to ensure the successful completion of the project and mitigate any delays or additional costs.
    In conjunction with the architect and quantity surveyor, advise on and support the Project Board in the procurement of construction contractors and suppliers.
    Agree detailed Construction Works programme and decision gateways with all contractors.
    Establish disputes resolution process and assist in resolution where necessary.
    Together with the architect, monitor the fabrication of off-site components.
    Oversee the production of the Construction Health & Safety Plan (Undertaken by the CDM Coordinator).

e)  Commissioning & Hand Over

    Monitor testing and commissioning programme.
    Together with the project team, evaluate and agree measures to overcome any test failures.
    Check hand over reports and certifications.
    Determine Operation and Maintenance Manual requirements with the Client.
    Ensure Client is provided with Health and Safety file.


PERSON SPECIFICATION
All organisations must put forward an individual or team who possess the following:

    Direct experience of an HLF capital project
    Proven project management experience demonstrating the ability to coordinate complex projects through development, design and construction on time and on budget
    Understanding of construction and contractual building issues. An appreciation of the issues relating to works on Listed Buildings will also be essential
    A creative, solution-focused approach
    High level of organizational skills, and excellent communication skills
    Strong financial management skills
    Evidence of working on listed buildings with conservation plans
    Evidence of strong negotiating, diplomacy and conflict-resolution skills
    Proven ability to deal successfully with a number of different constituencies, including HLF, board members, building & design professionals and contractors
    Knowledge of procurement process
    Ability to manage multiple priorities and multiple stakeholders