'St
Peter’s: A Unique Forest Church’ Project
Brief for
HLF Activity Plan Consultant
Consultant role: Activity Plan Consultant
Reporting to: Development Manager
Location: Home-based and within the local community
Contract details: Freelance contract up to £12,000 in value
Activity Plan to be completed in time for a June 2018 submission
Introduction
This document provides a brief for
the appointment of an individual or consultant team to produce our Activity
Plan following a Heritage Grants first round pass from the Heritage Lottery
Fund.
Project
Background
St Peter-in-the-Forest is entering an exciting phase
in the life of the church. We are improving and expanding our Grade II Listed
church building to secure its long-term future, see increased community
engagement and greater use, and generate increased revenue streams. This will
include a new glass extension which will become the entrance and welcome to the
church.
An exciting and diverse heritage project will run
alongside the new build, restoration and reordering of the church building. We
are looking for a consultant to work with the Project Team to develop the
outline plan produced at round one to produce the full activity plan.
The proposed activities include:
·
A range of heritage engagement activities around the site to
promote participation and learning
·
Interpretation around the church and in the churchyard, with
rotating exhibitions on different heritage themes
·
School visits
·
Art therapy
·
Activities around natural heritage in our churchyard
·
Music, arts, talks and cultural events, including theatrical
development work
Further details about activities proposed
with our first stage application can be provided on request with our Outline
Activity Plan.
Scope
of work
We would expect the consultant to
undertake the following:
·
Provide a detailed timetable to
produce the Activity Plan at the start of the contract, providing dates for
completion of key activities, methods of work and writing of the plan in line
with the overall project plan milestones.
·
Understand and research our specific church context, detailing
comparators and competitors
·
To ensure the development of interpretation plans are in line with
the plans for the building
·
Lead on and produce the following Activity Plan supporting
documents as required:
o
Interpretation Plan
o
Volunteer Plan
o
Training Plan
·
Draw up and deliver a consultation programme with the Development
Manager and Project Team, to include questionnaires, focus groups and interviews
·
Work with the Development Manager to identify partnership
opportunities for project activities
·
Produce a full draft of the Activity Plan and Action Plan in time
for the Development Phase Review and present plans at that meeting:
o
To be achieved by end of February 2018
·
Produce a complete Activity Plan in time for our second stage
submission, including a detailed budget, evaluation plans and any supporting
briefs or job descriptions required for delivery
o
To be achieved in advance of second round submission in June 2018
·
Attend Project Team meetings as required
The
consultant will be expected to supply update reports for the Project Team as
necessary. It is expected that regular update meetings will be scheduled and
honoured by the consultant and client team.
Budget
The total budget is £12,000 including
VAT. We would welcome proposals that fall within this budget.
Your fee proposal should be
presented in a clear manner, in sufficient detail and in a style that enables a
clear understanding of the fee, services, programme and deliverables.
Tender Process and Timetable
Brief advertised Tuesday 24th
January 2017
Deadline for submissions Friday 10th February
2017 at 5pm
Interviews Week beginning 13th
February 2017
Interested parties will provide a
proposal in response to this brief. This will set out how their work will be
approached, the methodology, and any matters not covered by the brief. The
proposal should include:
1.
How you will respond to the brief,
including methodology, timetable and milestones
2.
Details of relevant experience producing
HLF Heritage Grant Activity Plans
3.
A firm quote for the work including
all relevant expenses
The scoring of the tender will be
as follows:
Methodology and response to the
brief
|
Relevant experience
|
Cost
|
30%
|
50%
|
20%
|
Following
submission of tenders we will shortlist candidate for interviews.
If shortlisted
candidates cannot make an interview date in the week specified, they should
state so in their submission.
Consultant
skills
The consultant will be expected to have the following experience,
skills and knowledge:
·
Experience of advising on, researching, developing and producing
successful activity and marketing plans for HLF round two applications
·
Experience of developing interpretation, training, and volunteer
strategies
·
Experience of consultation with a range of stakeholders and users
including volunteers
·
Experience of working with range of specialist contractors, staff
and volunteers
·
Knowledge and experience of HLF grants systems and requirements,
specifically Heritage Grant applications
·
Experience of financial and business planning, specifically
experience of developing visitor income and activity plan budgets and cash flow
forecasts
·
Excellent communication and team working skills
·
Good organisational skills
Tenders (and further details on request) to/from Sarah Odell:
Deadline for tenders Friday 10th February
2017 at 5pm
Interviews Week beginning 13th
February 2017
