Monday, 22 October 2018

Tender Opportunity for a Project Delivery Manager



THE ECCLESIASTICAL PARISH OF
ST PETER-IN-THE-FOREST
WALTHAMSTOW

A UNIQUE FOREST CHURCH



 


The parish church of St Peter-in-the-Forest, Walthamstow has recently been awarded a £1,370,000 Heritage Lottery Grant to support its £1,880,000 project to deliver its ambitious and creative project, ‘St Peter’s: A Unique Forest Church’: the project will help remove this Grade II Listed building from the Historic England At-Risk register, and open up exciting new uses of both building and its grounds.

As such we are seeking tenders from interested project managers to help deliver the capital phase of this project.

St Peter-in-the-Forest is an historic, Victorian church built by John Shaw Jr in 1840, and extended in 1887, and located in the protected ancient Epping Forest, a short journey away from the Olympic Park and the new communities of East London. It sits within part of Epping Forest, affording it a unique location and aspect. Its forest setting also offers a diversity of opportunities for community engagement with not only the built and cultural heritage, but also the natural heritage of the surrounding churchyard and ancient forest.

The project will correct serious structural damage and will restore the west end of the church to its 1880s look.  New facilities and a remodelled interior will create three flexible community spaces on two floors. These spaces will offer better facilities for worship and activities based around acting, filmmaking, arts, crafts, and forest activities.  The facility will also feature a community cafĂ©, be able to be rented for community activities and for the provision of an annual festival, the ‘Forestival’. The Church graveyard will be enhanced with new paths and facilities from which forest activities can be undertaken.

Applications must be submitted in PDF format via email to stpeterforestvicar-main@yahoo.co.uk and be no longer than 2000 words long.  The submission should identify:

·         A main contact for the project.
·         Relevant CVs for all individuals proposed as part of a consultancy team: these CVs should include details of similar experiences and how they correspond to the key responsibilities and person specification below given in our particulars
·         Your approach to Project Management


A full Consultant’s brief is attached

Applications need to be submitted by 5:00pm on 9th November 2018



‘ST PETERS: A UNIQUE FOREST CHURCH’ PROJECT

Project Delivery Manager


CONSULTANT’S BRIEF


Contracting organisation:         St Peter-in-the-Forest Parochial Church Council Reporting to:                                               St Peter-in-the-Forest Project Board

Responsible for:                         Project Management
Contract type:                            RICS Short form of Consultant Appointment (or similar) Project Duration:                                    November 2018 – March 2020
BACKGROUND
St Peter-in-the-Forest church is Grade II Listed and located in the Wood Street Ward of the London Borough of Waltham Forest, in the heart of the E17 postcode area. It sits literally within part of Epping Forest, affording it a unique location and aspect.  Built in 1840 as a chapel of ease to St Mary's Church, Walthamstow, it was extended in 1887 to accommodate an increasing population. Over the years, the church has undergone a number of alterations not least the 1930s restoration by Travers and those forcibly incurred after blast damage in 1945 and a fire in 1975. Following the success of a Heritage Lottery Fund delivery stage bid, the parish is improving and expanding the church building to secure its long-term future, see increased community engagement and greater use, and generate increased revenue streams. These works will comprise both restoration and re-ordering of the interior with a total cost of over £1 million
SUMMARY OF ROLE
As the project delivery manager, you will take overall responsibility for the successful initiation, planning, execution, monitoring, controlling and closure of the project ensuring its smooth operation.

KEY RESPONSIBILITIES
The role of project delivery manager consists of but is not limited to:

a)  Overall

    Agree project objectives with the client.
    Provide advice on the management of the project.
    Organise the various professional consultants working on the project.
    Ensure risk assessments are carried out.
    Make sure that all the aims of the project are met.
    Make sure the quality standards are met.
    Maintain systems to keep track of people and progress.
    Manage the processes of recruiting specialists and contractors.
    Monitor specialists’ and contractors’ work.
    Work with the PCC Treasurer, overseeing the project’s accounting, costing and payments.

b)  Client Support

    Prepare a Project Plan with the Project Team, defining roles and responsibilities for all parties involved. Update the plan as necessary.
    Attend Project Board meetings when required.
    Ensure that the Project Team has appropriate information relating to the construction works and that they are aware of any decisions required by the Project Board.
    Prepare and issue a Project Status Report for the benefit of the Project Board on a quarterly basis in a format to be agreed.
    Prepare and maintain Construction Works programme.
    Assist the Project Board in establishing a decision-making framework that will mitigate delays and additional costs.
    Assist the Project Board in preparing public communications regarding the construction works, and support liaison with parishioners.
    Complete and submit project progress and payments reports as required by HLF.
    Assist the Client in preparing information for funders and primary stakeholders, e.g. grant draw down documentation.

c)  Project Team

    Convene, chair and ensure project meetings are minuted.
    Support the Contract Administrator and advise the Project Board of any issues.
    Issue instructions, on behalf of the Project Board, to the Project Team.
    Check applications for payment from the team and recommend payments to the Parochial Church Council.
    Monitor the performance of the team and reporting any issues to the Project Board
    Monitor the preparation of production drawings, detailed specifications and tender documentation.
    Oversee and monitor the discharging of conditions under Planning Permission or Listed Building Consent.

d)  Construction Works

    Prepare and maintain a Risk Register and Issues Log for the construction works.
    Monitor Construction Works cash flow in consultation with the QS.
    Implement Change Control procedures with build contractors, reporting to the Client regularly.
    Review certificates, qualifications and licences of build contractors and sub- contractors to ensure compliance with all relevant legislation and best practice in the construction industry.
    Review insurance arrangements of build contractors and sub-contractors to ensure these meet contract requirements.
    Attend meetings and visit site to properly progress the works to ensure the successful completion of the project and mitigate any delays or additional costs.
    In conjunction with the architect and quantity surveyor, advise on and support the Project Board in the procurement of construction contractors and suppliers.
    Agree detailed Construction Works programme and decision gateways with all contractors.
    Establish disputes resolution process and assist in resolution where necessary.
    Together with the architect, monitor the fabrication of off-site components.
    Oversee the production of the Construction Health & Safety Plan (Undertaken by the CDM Coordinator).

e)  Commissioning & Hand Over

    Monitor testing and commissioning programme.
    Together with the project team, evaluate and agree measures to overcome any test failures.
    Check hand over reports and certifications.
    Determine Operation and Maintenance Manual requirements with the Client.
    Ensure Client is provided with Health and Safety file.


PERSON SPECIFICATION
All organisations must put forward an individual or team who possess the following:

    Direct experience of an HLF capital project
    Proven project management experience demonstrating the ability to coordinate complex projects through development, design and construction on time and on budget
    Understanding of construction and contractual building issues. An appreciation of the issues relating to works on Listed Buildings will also be essential
    A creative, solution-focused approach
    High level of organizational skills, and excellent communication skills
    Strong financial management skills
    Evidence of working on listed buildings with conservation plans
    Evidence of strong negotiating, diplomacy and conflict-resolution skills
    Proven ability to deal successfully with a number of different constituencies, including HLF, board members, building & design professionals and contractors
    Knowledge of procurement process
    Ability to manage multiple priorities and multiple stakeholders